I. What is Notice Writing?

Notice is a medium to convey formal communication for students of a school or college. It is used to convey a news item informing about an event, instructions, appeals, an announcement and other such information to students. It consists of factual details only.

 

a. Where is the Notice Displayed?

    The notice is displayed at schools, colleges, and commonplace billboards, which are accessible to the students. They are usually pinned up on the notice boards.

b. How to Write a Notice?

    Since notice is a formal document, it must follow a structure.

 

c. Notice Writing Format: Let us have a look at the elements of the format in detail.

• • Name of Authority Issuing notice: At the top, there must be the name of the organization that is issuing the notice. This will help the reader to identify.
  • Title: Mention the word ‘NOTICE’ in bold after the name of the authority to draw attention. Since they are posted in a public place or in newspapers, they must draw the reader’s attention.
  • Date: After the title, on the left-hand side, the date on which the notice has been published is mentioned. Since it is a formal document, the date is a major aspect of records.
  • Heading: Give a suitable heading to the notice. The heading gives a hint about the purpose of the notice.
  • Body: After the heading, the matter of the notice is written. It consists of the main purpose of the notice in precise. Depending on the notice, relevant event and occasion details. It must also contain information like date, venue or time if it is an event.
  • Writer’s Name At the end of the notice, mention the name and title of the notice-writer. The notice must be signed by the same person as it gives validity and authority.

Topics of a Notice

Some of the common topics for which notices are issued to students include:

• Inter-school competition
  (sports/singing/drawing/drama/dance/spelling etc.)
• Warning for students (disciplinary action if school discipline is not followed)
• Annual function celebration
• Annual Sports
• Returning library books timely(Usually pinned on notice boards in libraries)
• Lost and found Section (Students are informed about an item that was found.)

Sample Notice: Write a Notice for the School Board

Let us have a look at a sample of notice writing in English to inform students about annual school sports.