Formal English letters are required for business and other official purposes. In this chapter students will know formal letter structure, specifically, the formal letter introduction part, that will help to assist effective business and official letters and emails.
In this learning concept , students will learn:
All English grammar concepts for class 5 have been covered using examples, mind maps and illustrations. To assess the understanding of these concepts, students can easily access worksheets. The solutions to these worksheets are also available in easily downloadable PDF format.
Let us learn the correct way to write an introduction in a formal letter.
Examples:
Now let us examine how the introduction or the first paragraph should look like for the following types of formal letters:
Respected Madam,
I am Mohan Roy, a student in class 5. This is to keep you informed that I require a few days of leave from school this month to attend my elder sister’s wedding.
Respected Sir,
I am Anjana Tendulkar, studying in class 5, section A. This is a request to include me in the educational tour organized by the school to Murshidabad in the coming summer break.
Examples:
Respected Sir, I will be on leave from 10th May to 13th May as I have a family function to attend.
In the above example, the topic has been introduced all of a sudden and the tone is not formal, rather appears casual.
Respected Sir,
Iam Roshan, a student of class 5. This is to inform you that, I will require leave from 10th May to 13th May, 2022.
In the above example, there is a brief introduction of the writer, and the main purpose of writing the letter is mentioned in a formal tone.
Examples:
I am Roshan a student of class 5. This is to inform you that I’ll require leave from 10th May to 13th May.
In the above example notice the grammar, and punctuation errors along with the contracted form of I will.
Examples:
I am Roshan Mundra, a student in class 5. This is to inform you that, I will require leave from 10th May to 13th May, 2022.
Examples:
I am Roshan of class 5. This is to inform you that I will require leave from 10th to 13th.
In the above example, the student’s name is not fully mentioned. The date period has no month and year mentioned.
I am Roshan Mundra, a student in class 5. This is to inform you that, I will require leave from 10th May to 13th May, 2022.
Take a look at the mind map below for a quick recap of what should be there in the introduction paragraph of a formal letter.
The students will learn several various parts of a formal letter with examples and pictures. They will also learn about the structure and various parts of a formal letter.
In this learning concept, the students will learn:
Every concept is taught to class 5 English students with the help of examples, illustrations, and concept maps. Once you go through a concept, assess your learning by solving the two printable worksheets which has formal letter exercises given at the end of the page.
Download the worksheets and check your answers with the worksheet solutions for the concept Formal Letter provided in PDF format.
Example:
Structure and Parts of a Formal Letter
Address of sender
Date
Address of receiver
Subject
Greeting or Salutation
Body
Closing
Signature
Just below the closing, a signature is used which should be the full name of the sender.
There are three major types of formal letters namely-
Some of the features of formal letters are as follows:
Example:
In this concept, students of class 5 English will study to write an informal letter with definition and examples. They will also learn about the various parts of an informal letter.
From this learning concept students will also learn:
Every concept is taught to class 5 students with the help of examples, illustrations, and concept maps. Once you go through a concept, assess your learning by solving the two printable worksheets given at the end of the page. Download the worksheets and check your answers with the worksheet solutions for the concept Informal Letter provided in PDF format.
Address of sender
The top right corner of the page is kept for this section. There should not be any incomplete information in the address. Right full address along with pin code.
Date
Date on which the letter is written is placed just below sender’s address, on the right side.
Greeting/Salutation
Greeting in formal in letter should be informal. So usually ‘we use ‘dear’, dearest o my dear.
Body
It may consist of two or three paragraphs where the first paragraph should mention the purpose of the letter properly. The tone should be personal and cordial.
Closing
Closing is nothing but the phrases often used to lose the letter like’ yours sincerely’ or ‘yours faithfully’. This is written on the left or right side depending on the choice of the writer.
Signature
Just below the closing we put our signature followed by our name in block letters written just below.
Don’t write any subject in an informal letter. Subjects are written only in formal letters.
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